Agenda for February LMS Campus Visits

To register for the general sessions please go to:

https://cloud.i-attend.com/EventRegistration.aspx?dIevE=6LbG/xQS3zlDkTGaLhtgSg==

Proposed Sessions-Blackboard (Feb. 5), D2L (Feb. 12), and Canvas (Feb. 19) on campus. 

Administration/IT/ LMS Committee– 7:30 am to 8:30 am (brown bag bkfst) and 12:00-1:00pm (brown bag lunch)

  1. Andrew to summarize the LMS committee work and charge, then introduce vendor presenters;
  2. Offer a big picture view of ecosystem, functionality, extensibility, and implementation. that should include most, if not all, of the following topics (no more than 30 minutes):
    1. Organization Structure
    2. Users and Permissions
    3. SIS Integration Options – Transition from Blackboard
    4. 3rd Party Tools & Extensibility
      1. Substitute for Blackboard Collaborate?
      2. Substitute for Safe Assign?
    5. Accessibility
    6. Data and Analytics
    7. Performance Reliability
    8. Availability in China-
      1. Support
      2. Infrastructure
      3. Current users
    9. Course Management
      1. Individually
      2. Bulk Tools
      3. SIS Automation
    1. Admin/IT level Q & A (approx. 30 minutes)

    NOTE: THIS SESSION WILL NOT COVER FINANCIAL MATTERS. THAT WILL HAPPEN AT THE RFP STAGE.

    Faculty/Student Experience– 9:00 a.m.-11:00 am. & 1:30 pm-3:30 pm – (Bring Your Own Device) You can register for this session at https://cloud.i-attend.com/EventRegistration.aspx?dIevE=6LbG/xQS3zlDkTGaLhtgSg==

    Vendors should be prepared for any number of participants who may have a variety of devices and will be expecting hands-on guidance on functionality of any or all of the following:

    1. Overview – Why are we here? What do we hope to accomplish?
    2. Examples of real online classes using the platform that are designed in different ways using different features
    3. Migration experience. (BB- ease of use)Preload 2 different Blackboard shells to show how they look in another LMS (D2L under 1 GB)
    4. Content Creation
        1. Post an announcement*
        2. Set up course structure – Create a module
        3. Drag and Drop Content*
        4. Adaptive release*
        5. Create a file*
        6. Record and Post a video
        7. Automate email messages*
    5. Gradebook and Assessment
      1. Assignments*, Quizzes*, and Gradebook*
      2. Assessment-alignment with course objectives
    6. Student Engagement
      1. Mobile Experience
      2. Navigating the site
      3. Student Engagement
      4. Working in groups*
      5. Course Calendar*
      6. Create personalized learning paths for students
      7. Discussion Board*
    7. Data and Learning Analytics
      1. Class Progress Dashboard*

  • Q & A Session- Live-streamed and recorded for any and all campus stakeholders: 4:00-5:30

        1. Andrew presents a summary of LMS Committee’s charge, what we hoped to accomplish by bringing 3 vendors to campus, and offers a summary of the day’s experiences, sessions, etc. Introduce vendor presentors.
        2. 15-minutes maximum on Why FHSU should use XXXXXX LMS.
        3. Open Q & A for remainder of time
        4. Andrew closes with “Next Steps for LMS Committee”

    Prior to visit (Vendor requirements):

        1. Be prepared to facilitate on-campus sessions where participants will bring their own device (mobile and/or desktop) and have an opportunity to ask questions about functionality.
        2. Vendors should provide sample courses prior to campus visits:
          1. These courses should be built on migrated course shells from FHSU faculty and should highlight:
        1. Student Experience online course – showcase the best capabilities of the platform as seen through the eyes of the student user.
          1. Faculty Experience online course – provide access to a self-contained asynchronous course that faculty members can navigate on their own whereby the content of the course is information and tutorials on the platform.  (e.g., Build an “LMS101” online course according to best practices in instructional design and featuring the things faculty members most use).
        2. Vendors should provide sandbox access to faculty ahead of the visit. (FHSU will strongly encourage Faculty to complete the Faculty Experience course ahead of playing in the sandbox).
        3. Provide full support and access to off-campus constituents who want to synchronously attend the on-campus sessions, preferably using the platform’s video conferencing classrooms (e.g. Collaborate).

    Prior to visit (FHSU requirements):

        1. Secure locations for all sessions that can support a variety of media for vendor presentations.
        2. Communication will be sent out ahead of vendor visits to the entire campus community providing access to either or both of the aformentioned online courses, describing what and who they are designed for, and encouraging those who plan to attend on-campus sessions to go through these courses ahead of time in order to maximize time.
          1. Login instructions for online courses (Student Experience and Faculty Experience)
          2. Date, time and location of guided sessions on campus, including Q & A
          3. Details regarding remote synchronous login to the sessions
          4. Instructions on any necessary plug-ins, downloads or apps that participants should have loaded onto their devices in order to ensure full access to all features of the product/presentation
        3. A separate communication regarding the LMS process and what the vendor visits hope to accomplish will be sent to all department chairs, Deans and upper administration. This communication will be designed to accomplish the following:
          1. Persuade all department chairs to personally encourage their faculty to invest time in the on-campus sessions and the Faculty Experience online course;
          2. Urge them to consider the myriad ways that a change to the campus’s LMS would impact their unit/department/job and come to a planned “Administrator Session” with specific and targeted questions they need answers to prior to FHSU’s LMS provider decision, making clear that this session will be focused any admin-level concerns (except financial), not faculty-related teaching concerns.)
          3. Solicit RSVP’s for Admin/IT/LMS Committee sessions and provide names and titles to vendors.

    Vendor Special Instructions for On-Campus Sessions

        1. D2L & Canvas

    We recommend you cover at least these 6 overarching topics: company overview and vision, the migration process, content creation, assessment and gradebook, student engagement, data and learning analytics (see suggested outline below). That said, exactly how you present is up to you.  The day will go quickly and not everyone will have reviewed the material prepared ahead of time.  You will ultimately need to communicate the value and benefits of your product, the level of support you provide, and the ease of migrating existing courses and of using your platform vs. Blackboard.

        1. Blackboard

    We recommend you specifically address the existing product and support ecosystem, including an overview of the company and its relationship with FHSU. Additionally, your presentation should cover, at a minimum, these topics: ease of use, content creation, gradebook and assessment, student engagement, data and learning analytics, and BB Ultra experience.  The presentation should showcase product improvements over time, additions and plug-in availablility, a record of support, and a list of specific ways in which you have improved over time in both features and support, and what your plan for the future is should FHSU choose to retain this platform.  That said, exactly how you present is up to you.